Staffing Coordinator at Ernst & Young (EY)

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    EY is a global leader in assurance, tax, transaction and advisory services. The insights and quality services we deliver help build trust and confidence in the capital markets and in economies the world over. We develop outstanding leaders who team to deliver on our promises to all of our stakeholders. In so doing, we play a critical role in building a better working world for our people, for our clients and for our communities.

    REF: NIG0002J

    The Staffing Coordinator will be responsible for managing Retain, which is the central resource planning system for planning and forecasting of revenue and resources)

    The Staffing coordinator will:
    Ensure that data in Retain is current and reliable at all times
    Ensure that staffing schedules across the SLs are maintained within Retain consistently and on a real time basis
    Mpnitor actual vs budgeted utilization of auditors/consultants (to prepare Month-to-date and Year-to-date Utilization reports);
    Check missed timesheets and negative difference between staffed vs charged hours;
    Identify unassigned staff on a timely basis and report this promptly
    Liaise with engagement managers in scheduling their engagements and proactively and fairly solving conflicts with others;
    Trace timely notification and reflection in Retain of all types of vacations, trainings and excused leaves;
    Train newly-hired employees providing them with staffing policy issues.
    Prepare the following reports for each department and send them to Managers and Partners on a weekly basis:
    Time Charges report – to monitor Planned vs Charged time
    Utilization report
    Staffing report
    Availability report

    Must be a graduate with at least 5 years’ experience
    Proven experience as staffing coordinator or similar position
    Experience in resource planning and monitoring in a similar environment
    Knowledge of staffing policies, procedures and best practices
    Outstanding organizational and leadership skills
    Excellent communication and interpersonal abilities
    Reliable with a respect to confidentiality


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